Our Brochure
Solutions for Property Management
During the first month of Property Management, all takeover information is review – nothing is assumed to be correct until it is confirmed. We promise to takeover report within the first thirty days. This report will include the following:
Introduction
Cover letter summarizing findings and the initial management plan.
Property
- Include our detailed "Property Inspection" report
- Note any problems and condition of vacant units
- Identify and list repairs, deferred maintenance, and capital items that are necessary
- Establish a time frame for each repair with approximate cost
- Include photos of problems as support decumentation
- Provide a review of the vendors providing services with changes needed or completed
- Note any safety hazards and correction plan
- Enclose copies of the "Maintenance Checklists" for the property
Financial
- List any general accounts that do not reconcile correctly
- Prepare a "Leasing Assumptions" report noting the renewal rates, commissions and tenane improvements for new and existing tenants
- Prepare a list of the anticipated "Capital Expenditures and Repairs" with time frame and estimated cost
- Prepare a detailed summary of the lease, listing all tenants
- Summarize expectations and collection plan if there are delinquencies
- Prepare a preliminary budget
- Prepare a list by account number that identifies the source of the numbers and any adjustment assumptions that are being made
Tenant
- Review collections policies and identify any problem tenants
- List of all descrpancies between the provided rent rolls and leases
- Review of last Pass Thru expenses that need to be adjusted or that are not being charged correctly
- Verification that all additional rents in excess of expense stops have been charged
- Enclose the tenant questionnaires and our responses